Doing Gov 2.0 Backwards in High Heels

I was reading the awesomely comprehensive 2010 roundup of Gov 2.0 by Alex Howard and stumbled into a little Twitter dust-up between Alex and one of his readers, Microsoft's public sector evangelist, Mark Drapeau.

The twit-for-tat was around Mark's criticism that Gov 2.0 activities were focused on "govies, policies, and techies, and little citizens, services, engagement." He's right. There continues to be a lot of foundation-level work going on--like writing policies, creating governance, training, upgrading systems, cleaning up and making available data, etc. It makes it hard to see how this is having an impact on citizens and the public.

Then, Alex referenced Gov 2.0 impact on citizens

As the new year beckons, there are more ways for the citizens of the United States to provide feedback to their federal government than perhaps there ever have been in its history. In 2011, the open question is whether "We the people" will use these new participatory platforms to help government work better. The evolution of these kinds of platforms aren't U.S.-centric, either. Ushahidi, for example, started in Africa and has been deployed worldwide. The crowd matters more now in every sense: crowdfunding, crowdsourcing, crowdmapping, collective intelligence, group translation, and human sensor networks--O'Reilly Radar

Alex is finding some Gov 2.0 activity that is actually touching people. A good start, but how does this play for my sister in Indiana?

But, as Mark went on,

he and I part ways.

The heady newness of the Open Government Directive and the first forays into social media are over. We look back wistfully, like on the faded blush of a new romance. That was fun! But now we are left to work in the trenches to realize the promise. Much less sexy, but critical to success.

This year has included some very important new guidance--for example on surveys (Paperwork Reduction Act), privacy (including cookies and participating in 3rd party networks), plain language and prize authority to name a few--that agencies are trying to apply. And there is increasing scrutiny, oversight, and evaluation from both within and outside of agencies.

It seems that nothing breeds slowdowns like success. The layer of people who like things "the way they are" are not excited about new ways of interaction. And some are pulling the many levers at their disposal to doubly ensure that all T's are crossed and I's dotted.

Then, there are many early evangelists who are practicing what they were preaching. Being change agents in their agencies mean that they are less available to take to the pulpits of conferences and blog posts to proselytize across agencies.

I am neither a wonk nor a geek. I am a citizen, though. I am a citizen who works in government. And I am a citizen who works in a government built on--and sustained by--a massive command and control bureaucracy from a pre-Internet and social networking era. I am a citizen who works in this slow-moving behemoth and trying to make change for my fellow citizens, not to serve wonks and geeks.

Folks working in the trenches welcome the thoughtful criticism of outsiders. We don't have all the answers and have plenty of blind spots. Keep our feet to the fire, help us make change, and keep caring! But, I gotta tell you, from an insider's perspective, this is harder than it looks.

7 Social Media Takeaways for Dot-gov

As we traverse to a new decade, here are seven takeaways to help small, medium and large agencies use social media to be more transparent, participatory and collaborative. Take what you can use.

1. Community without guilt. There are many "experts" will tell you that there is one right way to "do" social media. They are wrong. There are tons of ways to use new communications tools and channels. Want to engage with your fans, followers, friends? Great! Want to use social tools to rebroadcast your message? That's okay. Just want to see what people are saying about you? That's fine, too. Most important, make sure you have a strategy together before jumping in. You can always adjust later.
2. Social media is "plumbing." Don't adopt tool angst. While you need to know how different tools work (blogs, Twitter, Facebook, Wikipedia, social voting), these tools are conduits to communicating and, hopefully, engaging with your audience. The key is to figure out what you are trying to accomplish (again!), and use the best tools to reach out and meet your goals.
3. All you can eat doesn't mean that you don't HAVE to eat it all. People get overwhelmed with the variety and scope of engagement opportunities. It's better to choose fewer, strategic projects and do them well than to spread yourself too thin. I predict that there will be as many abandoned government Twitter and Facebook accounts as there will be new ones in 2010. Prove me wrong!
4. Friction free. One of the reasons that Twitter is so popular is that it's friction free--in other words, EASY. It's super easy to sign up for Twitter, same with Facebook, LinkedIn, etc. This is the expectation that citizens now have for government services. Government needs to review our gateways to try and make it easier to use our services than to NOT use us.
5. Listening is important. Don't overestimate the importance of re-broadcasting your same tired messages in new venues. The real value comes from listening--from finding out what people are saying about your agency, where you succeed as well as where you are failing. My favorite saying is "Everybody has a point," even when their delivery makes it hard to hear. If you are listening, though, you have the opportunity to learn, see trends, and improve.
6. Communicate with economy and precision. One of the best things about Twitter is that it forces communications into 140 characters. This forces us to eliminate all the extra, flowery, self aggrandizing government language. It behooves us to do this not only when tweeting, but in our blogs, websites, manuals, letters, instructions, well, you get the picture.
7. Wisdom of the crowds can be time and volume based. Twitter helps define what is important, according to Clay Shirky, by “algorithmic authority." The idea is that if "all kinds of people are pointing at the same thing at the same instant, it must be a pretty big deal." Looking at trends in Twitter, Google, and your own search terms on your site can give you insight about what people think is important, NOW. What can you feature on the homepage of your website? Can you tweet a link to a resource? Clear up a misconception?

Bottom line, it's the same formula: What are you trying to accomplish? Who is your audience? How do new media channels help you meet your goals? Measure all your efforts against these questions.

This post is inspired by David Carr's very good post in the NYTimes on Why Twitter Will Endure. Read that, too!

21st Century Snow Removal

Snaps to the Mayor and to the terrific folks at D.C. Public Works. After 20 inches of snow fell for 26 hours through Saturday night, the street in front of my house--a side street no less--was plowed before 5 a.m. Sunday morning. (Maybe even earlier. No neighbors were awake to verify.)

This was very different from twenty inches of snow that fell on Washington in 1987. An absent Mayor and a bumbling snow removal process lives large in Washingtonians' memories as a symbol of political incompetence.

It's also a reminder that people care about things that affect them personally. As Tip O'Neill famously said, "all politics is local." This translates into helping people and providing services that have an immediate and personal impact. Sure, it's great if it helps "everyone," but what about ME?

Last week, the President announced the winner of the SAVE Award, Nancy Fichtner. Fichtner's idea was to allow patients discharged from VA hospitals to take home leftover medications, rather than throwing them out. Often, patients turned around to get the same prescription filled at the local pharmacy--the government paying twice. Fichtner's is a great suggestion, not only because it saves money, but because it also touches people directly.

Tucked into the President's remarks on the Save Award were other plans to make government more efficient, including information about a tech forum,

That’s why we’re holding a forum at the White House next month to seek more ideas from the private sector, specifically about how we can better use technology to reform our government for the 21st century.--President Obama

This is an opportunity to take another look at the services that government offers to citizens--especially the mundane transactions like filling out financial aid forms, paying taxes, getting passports, updating W-2 forms, signing up for health programs, disaster assistance, etc.--and making these transactions more efficient and friendly.

Treating people like valued customers--think Zappos or Amazon. Simplifying government transactions to save citizen time--think how easy it is to sign up for Netflix or build your network on Facebook. Helping people get to where they need to be--think Google.

Putting citizens first, making information easy to find, relevant, accurate and understandable; ensuring that common tasks can be easily completed online; being consistent across all channels, online and offline; opening up venues to receive and act on citizen feedback; and being accessible whether someone has a disability or isn't proficient in English--these are the opportunities to make technology work better. And, not just work better for government, but for the citizens, too. (These recommendations are from the Federal Web Managers white paper to the transition team from last year.)

Just a reminder to get down to brass tacks. We care about getting our snow removed. Like NOW!

If You Build It, NOT: 4 Pointers for Search Optimization

It's a MYTH! A MYTH! A MYTH I TELL YOU!

Just because you build it, nobody will come. Sure, you announce to your friends and stakeholders, but then what? There will be no miles long trail of cars snaking through cornfields to experience your vision. It's a movie. And a myth.

Yes, viral is important, but you can't manufacture true viral. It just happens.

I have been calling out this myth for 12 years. And, in this time of fractured media and spliced attentions, it is critical to be level-headed and recognize that there is effort involved in driving traffic. Launching your website or application is not the end. You need to help folks find it.

Eighty percent of all online sessions begin with search. Google alone has a 63.7 percent share of all searches. Some quick math tells me that this means that just over half of the time someone starts an online session, they open to Google and begin to search. Bottom line: Most of the time people go online, they start with a search -- and don't type in your URL.

Instead of typing in your URL and ending up on your site, people are using search engines to find what they are looking for. The question is: Will they find you? You might not like the answer.

It turns out that the top three listings on a search engine results page account for approximately 63 percent of all clicks. That is, about two-thirds of the time, people look no further than the first three listings before clicking. So, clearly that's the place to be. --See more from Jonathan Richman at I Media Connection

There are many books, blogs, websites and experts on helping people find you (also known as search engine optimization). My purpose today is to start you thinking about making your content more accessible to search engines. Here are four starting pointers.

1. Don't be cute. Search engines look for clues on your pages to let them know what the page is about. They usually think that titles and headings provide pointers to what is important. So, every time you create a cute name for your page and use teaser language for your headers instead of clearly telling and leading readers (and search engines) about your purpose, you are turning them away.

2. Use normal words. Speaking of not knowing, search engines can't translate your arcane, governmentese into something findable. Especially when you are using your own special language. You may love your acronyms, but the uninitiated will not have a clue. No clue means they can't find you.

3. Seek out resources. You can learn about words people use to describe your services. Your site search should report the words that people are searching on. If they are looking for "green card" and you only use the official name "LPR," you are turning them away. And away means to another source. Also, visit the Google Keyword Tool to learn related words and phrases. Incorporate these words into your pages.

4. Select some pages and make changes. Identify a few terms and their pages you want to drive people to. Update the page title, headers and copy with the normal words. Check your progress by searching on these terms on Google, Bing, YAHOO, Ask. The results are easy to see. Also see MarketLeap.com for quick keyword verification across multiple search engines.

Now go do some more research, you might want to start with Search Engine Watch. And feel free to share your own resources and tips in the comments below.

Thinking the Unthinkable in Gov?

Clay Shirky's latest blog post, Newspapers and Thinking the Unthinkable, has got me thinking and thinking, some of it may be unthinkable for dotgov.

Revolutions create a curious inversion of perception. In ordinary times, people who do no more than describe the world around them are seen as pragmatists, while those who imagine fabulous alternative futures are viewed as radicals. The last couple of decades haven’t been ordinary, however...

When reality is labeled unthinkable, it creates a kind of sickness in an industry. Leadership becomes faith-based, while employees who have the temerity to suggest that what seems to be happening is in fact happening are herded into Innovation Departments, where they can be ignored en masse. This shunting aside of the realists in favor of the fabulists has different effects on different industries at different times. One of the effects on the newspapers is that many of their most passionate defenders are unable, even now, to plan for a world in which the industry they knew is visibly going away.

While Shirky is talking directly about the newspaper industry, he is also talking about our current world and all our communications and interactions. Including those interactions that kept people at arms' length from government--finding the legislator, writing a letter, addressing and mailing the letter; or making appointments to stand in line at the DMV; or even knowing that there was a regulation that affected your neighborhood or industry that you might find, read, and write or fax a comment about--are falling around us.

The printing press didn't just give us books, it gave us literacy.

That is what real revolutions are like. The old stuff gets broken faster than the new stuff is put in its place. The importance of any given experiment isn’t apparent at the moment it appears; big changes stall, small changes spread. Even the revolutionaries can’t predict what will happen. Agreements on all sides that core institutions must be protected are rendered meaningless by the very people doing the agreeing. (Luther and the Church both insisted, for years, that whatever else happened, no one was talking about a schism.) Ancient social bargains, once disrupted, can neither be mended nor quickly replaced, since any such bargain takes decades to solidify.

And so it is today. When someone demands to know how we are going to replace newspapers, they are really demanding to be told that we are not living through a revolution. They are demanding to be told that old systems won’t break before new systems are in place. They are demanding to be told that ancient social bargains aren’t in peril, that core institutions will be spared, that new methods of spreading information will improve previous practice rather than upending it. They are demanding to be lied to.

So when you ask me what this means, I can't tell you. We are living it. And it is happening all around us. And someday we will know the results. Right now, though, citizens are demanding services to be delivered with an immediacy they expect from Amazon or Craig's List or Netflix or Hulu or Limewire.

People will ask, why are you making a four color tri-fold brochure? I just want the information on my cell phone. Why can't I access my student loan information online from my own bank? Why do you have a paperwork reduction act and then make me fill out a form in triplicate, asking me for the same information I gave you before? Why can't I look at a bill 5 days before the President signs it? And more importantly, why can't it be written in English? Can't we get the clever bloggers to rewrite it?

And many people serving in government will be confused. Some will resist. Some will be the experimenters. But no matter what, we are living in a time of great change.

So, what are the unthinkable thinkings for our government?

Read Shirky's entire post here.

Transparency Requires Plain Language

We have 113 days left to get to transparency, participation and collaboration. People are already referencing and re-using the language in the President's memo on "Transparency and Open Government."

Today, I read a draft paper that was all about "utilizing Web 2.0 and social media" in achieving the goals of the President's memo. I came upon an acronym that I didn't understand (again!), and it hit me like a 25 mph wind coming across the quad on a -13 degree day in Ann Arbor.

How transparent can something be if you can't understand it? So what if the content is structured? So what if it's in a feed? So what if you can mash it up? So what if you post every piece of potential legislation 5 days before signing it? So what? If you can't understand it because it is written by bureaucrats and for bureaucrats in some wonky-tonky lingo that requires a secret handshake and a decoder ring, it just doesn't matter. It's like it isn't there.

So, in addition to all the great techno-tools to help with participation and transparency, I would like to add the tried and true tool of clear writing. Specifically, Plain Language.

Plain language (also called Plain English) is communication your audience can understand the first time they read or hear it. Language that is plain to one set of readers may not be plain to others. Written material is in plain language if your audience can:

• Find what they need;
• Understand what they find; and
• Use what they find to meet their needs.

There are many writing techniques that can help you achieve this goal. Among the most common are:

• Logical organization with the reader in mind
• "You" and other pronouns
• Active voice
• Short sentences
• Common, everyday words
• Easy-to-read design features

No one technique defines plain language. Rather, plain language is defined by results—it is easy to read, understand, and use.--See more at plainlanguage.gov.

For transparency to succeed--or, in other words, for government to make sense to citizens--we need to start with the basics. I can't participate in the debate unless I understand the choices.

Adding the call to using plain language--not legalese, governmentese, technicalese or gobbledygook--needs to be integrated into each step of the transparency process.

See some great before and after examples of plain language applied.